The Two Minutes Rule
If a task takes less then two minutes to perform, do it directly. It is typically not worth the time to postpone or delegate, make a note, follow-up etc if it’s a task that you can do so quickly. The most productive solution is to just do it.
Do you need ot write it down?
The exception from the Two Minutes Rule is of course if you can’t perform the task directly. Let’s say that you’re at work and just remembered that you need to do something at home. Then you’re not able to do it directly and should write it down in you task-manager tool – or maybe not. It might be worth to think twice. Do you need to write it down or would you remember it anyway? You do probably not need to make a note of unlock the door when you get home, if it’s locked you will notice that anyway.
If you know that you’ll have a lamp in the car warning you that you’re running out of gas and you know that you soon will run an errand and have enough time to go to a gas station as well, you might not need to ad a note about it.
If you know that you have no appointments tomorrow morning when you get to office and your desk is a mess, you might not need to make a note of cleaning it. You will notice and fix it without a note. But if you’re planing your day from home. it might be a good idea to make a note anyway, so you’re not planning for other task first thing in the morning.
Which are the three most important tasks today?
When I’m talking about planning your day, I’m thinking of looking in to the calendar, and consider how much time you have to work on you task list. When that’s done, go through your task lists and find the three most important task to perform. That’s what you should focus on. If the tasks are pretty small you can increase the numbers. On the other hand, if the task will take all day it might be enough with just one task although you might should consider to break it down to smaller tasks.