Google Keep vs Evernote

I have just got the opportunity to evaluate Google Keep and it looks like a very interesting tool. It has a good looking and user friendly design. It looks a lot better than Evernote. I would say if you only use Evernote to take notes and review them, Google Keep is a good alternative.

One of my favorite features in Evernote, tags is available which is great compared to One Note and other tools I’ve tried in the past. But if you’d like to add PDF:s and search for them, it doesn’t work.

I thought it might be possible to use Google Drive, which I used many years ago and interact with the two, maybe also with Gmail, so it’s really one source for everything. But that’s not doable. You can’t search in all three Google tools from the same search window. And I realized that Google Drive failed to find at least 3 out of 4 words in scanned PDF:s. Maybe the reason is that the docs are old and was uploaded over 5 years ago.

So that’s the main reason I stick with Evernote. Google Keep might be interesting for me in the future, if they fix the search function – which is the core business for Google – and the integration between the tools so it’s really user friendly. On the other hand. Before that Evernote might have updated their design to be more user friendly and still stays on top. The future will show us.


Why tags are so much better than folders

One really huge feature considering which productivity tools to use is tags.  Still most people are using folders (or Notebooks in Evernote)to organize their stuff. But you can only use one folder for each note. Although some tools gives the opportunity to use shortcuts it’s still the truth. You can only use one folder to each note – but you can use multiple tags.

I will give you a few examples where it makes perfect sense to sort a note under two ore more different tags. Yesterday I was on a call with a partner and we were talking both about client A and client B. We did also talk about his commission and training. My notes from the call will be tagged with bot clients names plus the partners names.

If I were using folders I would have to split the note in three different folders, one for each customer and one for the partner where I save the information about commission and training.

Another example is from the task-list. I typically use different kind of tags on tasks. One tag is always priority. “When” do I have to do something. Another tag I use when applicable is “Where” and the most important tag for me in that category is “@errands” which I review all the time I go out for some errands to make sure that I don’t forget something I might be able to do in the same area at the same time. Another important one is “@phone” where I have all the phone calls I have to do. I might also add a tag to tell me what it is about: “work at computer” or a clients name.

That’s the main reason I’m using Evernote and that every time I’ve tried another tool for all my notes or for just the todo-list I have returned to Evernote. 


Evernote for notes

I have tried different solutions for taking notes but I’m always coming back to Evernote. There are some reasons for that.

First of all Evernote works on all platforms.

Second, Evernote works with tags and tags are a key feature as you can use different tags on the same note compared to folders/notebooks where you can only put one note in one place. I might for exempel use tags for priority, errands and something about what it is.

Third, Evernote can read PDF:s and even read handwritten notes so they are searchable. That’s another key feature.

It’s free to use Evernote with the basic functionality but to be able to get all the  benefits I do recommend the paid version. The payback for the small fee is huge.