Why tags are so much better than folders

One really huge feature considering which productivity tools to use is tags.  Still most people are using folders (or Notebooks in Evernote)to organize their stuff. But you can only use one folder for each note. Although some tools gives the opportunity to use shortcuts it’s still the truth. You can only use one folder to each note – but you can use multiple tags.

I will give you a few examples where it makes perfect sense to sort a note under two ore more different tags. Yesterday I was on a call with a partner and we were talking both about client A and client B. We did also talk about his commission and training. My notes from the call will be tagged with bot clients names plus the partners names.

If I were using folders I would have to split the note in three different folders, one for each customer and one for the partner where I save the information about commission and training.

Another example is from the task-list. I typically use different kind of tags on tasks. One tag is always priority. “When” do I have to do something. Another tag I use when applicable is “Where” and the most important tag for me in that category is “@errands” which I review all the time I go out for some errands to make sure that I don’t forget something I might be able to do in the same area at the same time. Another important one is “@phone” where I have all the phone calls I have to do. I might also add a tag to tell me what it is about: “work at computer” or a clients name.

That’s the main reason I’m using Evernote and that every time I’ve tried another tool for all my notes or for just the todo-list I have returned to Evernote. 


Leave a Reply

Your email address will not be published. Required fields are marked *